Executive Assistant

Job Description

• Provide professional interpretation / translation services for General Manager and or/ other individuals for meetings, interviews, telephone calls, documents etc., including one to one and group settings.
• Manage General Manager’s electronic diary, assessing priority of appointments and reallocation as
• Manage General Manager’s travel arrangements (including visas/accommodation).
• Assist General Manager in researching and following up with action on matters which fall within the General Manager’s responsibility – chasing responses, triggering follow-up action.
• Review translated material for accuracy of meaning, grammar and syntax.
• Assists with Administration tasks related to interpretation or translation assignments as requested
• Manage and maintain the management’s diary and email account as much as possible
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the management match his/her requirements
• Filter general information, queries, phone calls and invitations to the management by redirecting or taking forward such contact as appropriate
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the management
• Minute general meetings as required and complete research on behalf of the management
• Provide and ensure guests meeting with the management are well taken care of
• Other tasks assigned by management

Requirement

• A minimum of Bachelor Degree in related field
• Good command of Chinese and/or English is a plus
• A minimum of 3 years translation/secretarial experience with private company
• Shorthand and excellent typing skills, speed and accuracy essential

Close Date: 31 March 2024